Leading Effective Meetings


Leading Effective Meetings

Meetings can be empowering or they may lack focus and be unproductive. Too often however, it is one of the biggest time-wasters in organisations.

Meetings are not only one of the most important ways for employees to communicate within organisations, but they're also one way that teams get their work done. Although individual team members work on tasks outside of meetings, team meetings give members the opportunity to come together to determine the team's goals, its plans for achieving its goals and by extension, achieving organisational goals.

This workshop teaches participants about planning, participating in, and concluding successful meetings. Participants will learn how to establish the purpose and agenda of a meeting, facilitate participants' progress toward meeting goals, improve their leadership abilities, facilitate situation analysis, brainstorming, and decision making, foster creative thinking, and manage conflict among meeting participants. Workshop activities will also cover building a positive climate during a meeting and following best practices of verbal and nonverbal communication. 

Target Audience

Business professionals who conduct meetings and want to apply proven techniques to create the structure necessary to make meetings work more effectively and productively.

Learning Objectives

Upon completion of this workshop, participants should be able to:

  • Use clear guidelines for the planning, preparation and running of meetings
  • Apply the skills of leading, processing and managing meetings
  • Keep meetings focused and productive
  • Encourage other participants to make effective contributions


The training methodology for these work sessions will comprise a comprehensive set of techniques that emphasise participation and interactive learning in an adult learning environment. The course will have a mixture of learning strategies, including lectures, handouts, group exercises and classroom discussions.

Programme Outline

Topics to be covered during this 1-day workshop include:

Essentials of meetings

  • Purpose
  • Types of meetings
  • Setting ground rules
  • When not to hold a meeting
  • Personnel roles
  • Identifying common pitfalls in meetings

Organising a meeting

  • Identifying the attendees
  • Basic organisation - notification
  • Setting and distributing agenda

Chairing a meeting

  • Welcome
  • Opening
  • Meeting protocols
  • Keeping on track
  • Decisions and actions
  • Closing the meeting
  • Time Management skills

Commitment, participation and involvement

  • Purpose and meaning
  • Pacing a meeting
  • The social side

Effective minute taking

  • Styles of minutes
  • Tips for summarising discussion
  • Recording decisions and actions

Planning into action


Facilitator: Mr. Mirza Ali-Mohammed 

Mirza Ali-Mohammed brings a wealth of experience as a practitioner and as a manager in small and large organisations across several sectors.

He is a graduate in Mass Communications from UWI, Mona, Jamaica and also completed the Executive Masters in Business Administration (EMBA) at the Lok Jack GSB. He has been certified as a Master Trainer from the National Center for Construction, Education and Research (NCCER), USA.

Mirza has served in several capacities associated with Human Resources and Training & Development. His immediate past position was Divisional Manager, Human Resources and Student Affairs at the National Energy Skills Center. Prior to that he served at Petrotrin as a Senior Human Resource Analyst responsible for all Technical Training. Other experiences came from Petrotrin Trinmar Operations and BWIA Ltd.

Mirza previously lectured in the field of Communication Arts at UWI, School of Continuing Studies, where report writing was part of the programme outline. He also taught Technical English including Technical Report Writing at John Donaldson Technical Institute. His experience working in a technical environment at PTSC and BWIA allowed him the opportunity to prepare and train supervisors in the skill of effective Technical Report Writing.

Mirza has conducted Training & Development interventions for many companies locally and in most English speaking islands of the Caribbean. The regional programmes were funded by the UNDP and the ILO.

His areas of expertise include:

  • Managing Training and Development
  • Training of Trainers (have done this for many companies across several sectors locally and regionally)
  • Human Resources
  • Organisational Development
  • Project Management for Business Professionals

Mirza's unique experience of having worked in the field means that his contribution to the seminar is grounded in the reality of everyday organisational issues and the challenges they pose for the Training & Development function.



Date View Event Calendar
Time 8:30 pm – 4:30 pm
Duration 1 Day
Cost TT $2,000.00 (inclusive of training materials, refreshments and Certificate of Participation) 
Please note that prices are subject to change without notice.
Venue Arthur Lok Jack Graduate School of Business
Max Richards Drive,
Uriah Butler Highway, North West,
Mt. Hope


Tel: 645-6700
Fax: 662-1411


Brent Cassim - ext. 330
Anastasia Mohammed - ext. 328

E-mail:  openenrolment@lokjackgsb.edu.tt


Certificates will only be issued to participants who have attained a minimum attendance rate of 75% for the duration of the course.

Course Cancellation/ Reschedule Policy

Arthur Lok Jack GSB (ALJGSB) reserves the right to cancel training at any time. If ALJGSB cancels the training due to unforeseen circumstances beyond the control of ALJGSB, you are entitled to a full refund of the course fee, or your course fee can be credited toward a future training, based upon availability (providing payments have been made before original advertised date).

ALJGSB reserves the right to reschedule training at any time. If ALJGSB reschedules training due to unforeseen circumstances beyond the control of ALJGSB, the training will take place at the next available time. Participants will be informed via phone and/or e-mails.



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